Personal data protection

Principles of personal data processing and data protection, rights of data subjects

This Policy regulates the procedure for processing and protection of personal data when using the https://www.ponavia-rezidence.cz website and when providing personal data for the purpose of implementing the business relationship between PONAVA CENTRUM a.s. and third parties and provides information on the rights of data subjects under the GDPR Regulation for publication and provision to data subjects (hereinafter referred to as the “Policy”).

Information on the processing of personal data pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation — GDPR) 

I. Information about the personal data controller

company PONAVA CENTRUM a.s.

ID: 28262662

Headquarters: Šumavská 519/35, Veveří, 602 00 Brno

registered in the Commercial Register at the Regional Court in Brno, Section B, Insert 5434

Contact details: Veronika Klinková

E‑mail: veronika.klinkova@trikaya.cz

(hereinafter referred to as the “Offer Centre”)

PONAVA CENTRUM carries out complete development activities. In connection with this activity, PONAVA CENTRUM may also act as a personal data controller. 

PONAVA CENTRUM treats the personal data disclosed in accordance with this Policy, with due care and in accordance with applicable law. It protects personal data to the maximum extent possible, which corresponds to the technical level of the available means. PONAVA CENTRUM declares that it has taken all reasonable technical, administrative and physical precautions to protect the security of Personal Data. 

As a personal data controller, PONAVA CENTRUM informs you within the framework of this Policy about the manner and scope of processing of your personal data, including the scope of your rights as a data subject related to the processing.

II. Purposes and scope of the processing of personal data, categories of personal data 

Personal data is any information about an identified or identifiable natural person. PONAVA CENTRUM processes personal data to the extent that it has been provided by you or otherwise collected by you and processes it in accordance with applicable law. 

The following categories of personal data are processed:

  • Your personal data that you have filled in the contact form
  • name and surname, title
  • e‑mail, telephone

These will be processed by PONAVA CENTRUM exclusively for the purpose of mutual communication related to the message you send via the contact form.

By visiting the website on which the contact form is available, personal data is then collected, which is automatically transferred to the server by the internet browser as standard and is temporarily stored and used for the correct functioning of the website (IP address of the computer, date and time of access, name and URL of the loaded file, access network, etc.). This data, including the data filled in the contact form, is handled by the website provider (PORTA DESIGN s.r.o.) as a sub-processor. 

  • Your personal data that you provide to us in negotiations before the conclusion of the relevant contract (future purchase contract, purchase contract, etc.) or at the conclusion of the contract with PONAVA CENTRUM a.s. and you are in particular:
  • name and surname, title
  • date of birth, birth number
  • residence
  • e‑mail, phone number
  • identity document number (ID card, passport, residence permit)
  • identity, place of birth (if you provide us with your prior consent or allow us to make a copy of your identity document for identification purposes in accordance with Act No. 253/2008 Coll., the Anti-Money Laundering Act, and you confirm your consent with your signature on the copy of the document)
  • bank account number

Other data arising from a specific type of contract or by law will be processed by PONAVA CENTRUM for the purposes of:

  • taking steps to conclude the relevant contract;
  • the performance of obligations under the contract and the provision of related services;
  • keeping records of our income and expenditure, payments received and management as required by accounting and tax regulations;
  • ensuring related operational activities;
  • debt recovery;
  • compliance with legal obligations;
  • the fulfilment of obligations in the management of real estate;
  • the performance of duties as chairman of the unit owners’ association;
  • archiving carried out in accordance with applicable law.

III. Legal basis for the processing of personal data, processing of personal data 

The legal basis for the processing of your personal data referred to in point II. is in particular: 

  • the necessity for the performance of the contract concluded with you or the implementation of measures taken before the conclusion of the contract at your request;
  • compliance with our legal obligations applicable to us as a taxpayer, in particular according to Act No. 563/1991 Coll., on Accounting, Act No. 586/1992 Coll., on Income Tax, etc;
  • the legitimate interest of the administrator.

In accordance with Article 6 of the GDPR, the processing of personal data is permissible:

  • on the basis of the data subject’s consent;
  • for the purpose of fulfilling or concluding the contract;
  • to fulfil a legal obligation;
  • to protect the vital interests of the data subject or another natural person;
  • for the performance of a task carried out in the public interest or in the exercise of public authority;
  • for the purposes of the legitimate interests of PONAVA CENTRUM or a third party, unless the interests of the data subject take precedence over these interests.

If the data subject refuses to provide PONAVA CENTRUM with personal data to the extent necessary for the performance of the contract, to the extent required by law and to the extent necessary to protect the legitimate interests of PONAVA CENTRUM, PONAVA CENTRUM cannot provide the service in question. No special consent is required for the processing of personal data in these cases. This consent is also not required in other cases where personal data can be processed on the basis of another of the above legal grounds. 

All personal data provided to PONAVA CENTRUM is processed for the stated purpose and is never processed in a way that is incompatible with those purposes. At the same time, the PONAVA CENTRE processes personal data only for the time necessary to fulfil the relevant purpose, except for the processing of personal data on the basis of a legal regulation, which takes place for the time period specified by the relevant legal regulation. 

Personal data obtained on the basis of consent may only be processed for the period of validity of the consent granted. The consent is voluntary and can be withdrawn at any time. Withdrawal of consent must be made by an express, intelligible and specific expression of will. 

Personal data is processed manually and automatically.

IV. Processors and recipients of personal data 

The processor of your personal data is the company PONAVA CENTRUM. In its activities, PONAVA CENTRUM uses the services of professional specialized entities. These persons generally act as a processor of personal data, with all the obligations associated with this, and handle it according to the instructions of PONAVA CENTRUM. In the event that personal data are transferred to entities acting as data controllers, they are subject to the legal framework for the protection of personal data set out in the GDPR and other related regulations — thus guaranteeing a high level of protection for data subjects. The transfer of personal data to third parties always takes place in accordance with the relevant legal provisions, while preserving the rights of data subjects. Sub-processors in the processing of personal data and categories of recipients are therefore: 

  • website provider with contact form;
  • external accounting firms and legal service providers;
  • banks and building societies providing you and us with credit;
  • administrators of buildings constructed by development activities;
  • notaries or attorneys holding custody of money and documents;
  • suppliers of the above-standard design and equipment of the unit or house required by you
  • financial and cadastral authorities, state and administrative authorities in the performance of their statutory duties.

We do not transfer your personal data outside the Czech Republic.

V. Period of processing of personal data

We keep your personal data for the time necessary for the above purposes, after which it will be deleted. In the event that we process your personal data for a longer period than the above, we will only ever process it for the reasons of our legitimate interests or for the reasons set out in the legislation and only for the period set out in the legislation. 

VI. Rights of the data subject 

PONAVA CENTRUM processes personal data transparently, fairly and in accordance with applicable law.

When processing personal data, you have the following rights regarding the protection of your personal data (the prerequisite for exercising the rights of the data subject under the GDPR is proper proof of the identity of the data subject, which allows the necessary identification of the data subject or other authorised person):

  • the right to receive information concerning the processing of personal data — under the conditions set out in Articles 13 and 14 of the GDPR
  • the right to request access to your personal data — according to Article 15 GDPR;
  • the right to rectification of inaccurate personal data — pursuant to Article 16 of the GDPR;
  • the right to restriction of processing — according to Article 18 GDPR. Restriction means that we must mark your personal data for which processing has been restricted and we may no longer process it for the duration of the restriction, except to store it if: 
  • you deny the accuracy of the personal data for the time necessary for us to verify the accuracy of the personal data
  • the processing is unlawful and you refuse the erasure of the personal data and instead request a restriction on its use
  • if we no longer need your personal data for the purposes of processing, but you require it for the establishment, exercise or defence of legal claims
  • if you have objected to the processing referred to in section VII below, until it is verified that our legitimate grounds for processing outweigh your interests or rights and freedoms the right to erasure of personal data.
  • the right to erasure of personal data pursuant to Article 17 of the GDPR applies in particular to personal data that we process for other purposes for which they were collected or otherwise processed, if you withdraw your consent and there is no other legal basis for the processing, if you object to the processing and there are no overriding legitimate grounds for the processing, or if the data were processed unlawfully.
  • Notification of rectification, erasure or restriction of processing — under Article 19 of the GDPR, you have the right to have PONAVA CENTRUM notify any rectification, erasure or restriction of processing of personal data to individual recipients of personal data. This does not apply if it proves impossible or requires unreasonable effort.
  • the right to data portability — under the terms of Article 20 of the GDPR. You may request that we provide your personal data to us, for example. for the purpose of transferring it to another data controller or to transfer it ourselves to another data controller. 
  • the right to object to the processing of personal data — according to Article 21 GDPR
  • the right to lodge a complaint with a supervisory authority if you believe that the processing of personal data violates data protection legislation. You can lodge a complaint with the supervisory authority. In the Czech Republic, the supervisory authority is the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Prague 7, www.uoou.cz, posta@uoou.cz, tel. +420 234 665 111).

VII. Right to object to processing

If we process your personal data for the purposes of our or someone else’s legitimate interests (the legal grounds for processing are set out in section III.), you have the right to object to such processing at any time. You may object at our address listed in Section I. If you raise such an objection, we will only be entitled to continue such processing if we can demonstrate compelling legitimate grounds for the processing which override your interests or rights and freedoms and if the processing is necessary for the establishment, exercise or defence of legal claims.

You, as a data subject, also have the right not to provide PONAVA CENTRUM with your personal data. In the event that the provision of such personal data is mandatory (either by law or by contract), PONAVA CENTRUM informs the data subject that it will not be able to provide its services.

In the event of any query or exercise of the right provided for by applicable law, PONAVA CENTRUM provides the following contact details to which the data subject may refer: Veronika Klinková, veronika.klinkova@trikaya.cz, tel.: 702 142 316.

This Policy shall take effect on 1.12.2021